Payroll Services
An overview of the payroll service and other support options we can offer for PA Employers
Introduction
Dundee Carers Centre Payroll Services Team can provide a range of services to support those in receipt of Self-Directed Support (SDS) Option 1 budgets (also known as Direct Payments).
We can also provide these services to those in receipt of funds from The Independent Living Fund (ILF) or to those who are paying for care in their home via private funding.
If you employ your own Personal Assistants (PAs) you will have responsibilities as an employer including calculating tax, national insurance and annual leave entitlements. You will also have to ensure you meet the Auto-Enrolment (pension) obligations.
While this may all sound daunting, please be assured that our experienced and helpful team offer a range of services designed to support you in meeting your responsibilities as an employer. We offer 3 main services however we are always happy to discuss tailoring our services to your needs. Our dedicated and friendly team of staff are always available to provide you with advice and in addition we offer a range of easy to navigate guided learning resources to enable you to learn more about various topics if you wish to do so at your own pace.
Fees and charges
All our services are offered on a competitive fixed fee basis with a one-off charge made for initial set up, a regular charge for each payroll cycle or invoice processed and a fixed year-end processing fee if applicable.
Current charges will be available to see on this page soon, in the meantime please email [email protected] for more information. Please note that our fees include all pension assessment costs so that you are not faced with unexpected additional charges.
Payroll Service
This service is designed for those who only require payroll support and who maintain control of their designated bank account.
Our staff can take care of:
- Your registration with HMRC as an employer
- Processing timesheets
- Calculating gross pay, tax and NI deductions
- Processing Payslips
- Calculate other statutory payments such as Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP) etc.
- Process any student loan repayments or wage arrestment’s where applicable
- Dealing with pensions
- Advising you of 4 weekly/quarterly payments due to HMRC
- Calculating annual leave entitlements for your staff
- Maintain payroll records
- Provision of Statutory forms (such as P45, P60 etc) and completion of year end payroll return to HMRC
Third Party Money Management Service
If you feel you would like more support in managing your budget, or would simply prefer a third party to take care of these matters for you, our team can provide this enhanced service.
Once you have your budget and care plan agreed, our Payroll Services Team can:
- Set up your individual Client Bank Account which allows our team to operate the bank account on your behalf
- Receive direct payments from the funder directly into your individual client account
- Make necessary payments to your PAs and to HMRC or other statutory agencies
- Receive invoices directly from any direct care providers or agencies you have contracted with and settle these invoices on your behalf from your Client Account
- Provide you with a 4 weekly income and expenditure report
- Complete the 4-weekly Monitoring Returns to your funder on your behalf
- Maintain records of your accounts for the minimum period required by the funder
Our preferred provider will be the Cooperative Bank and your funds will be held in an individual account on your behalf. As a registered charity, our financial records are subject to strict controls by the Office of the Scottish Charity Regulator (OSCR). In this way you can be assured that your funds are entirely secure which means you can benefit from the flexibility of receiving your budget and managing your care without having to worry about managing and processing the payments and monitoring returns. You should note that with this option you are still the Employer and ultimately responsible for arranging your care needs.
Third Party Bill Payment Service
You may have decided that you only wish to use your budget to pay for care agencies or other services only and will not be employing your own staff directly.
The Third Party service is still available in these situations and our staff will:
- Set up your individual Client Bank Account which allows our team to operate the bank account on your behalf
- Receive direct payments from the funder directly into your individual client account
- Receive invoices directly from any direct care providers or agencies you have contracted with and settle these invoices on your behalf from your Client Account once approved by you.
- Provide you with a 4 weekly income and expenditure report
- Complete the 4-weekly Monitoring Returns to your funder on your behalf
- Maintain records of your accounts for the minimum period required by the funder.
Downloads and Resources
Below is a list of documents and resources that are available to download that may be helpful to those accessing the Payroll Service
Find out more
Self-directed Support
To find out more about Self-directed Support, plus information on support available from the SDS Team, please visit their website.
Click here to visit SDS website
Contact us
We would be happy to discuss your requirements further and can be contacted at:
Payroll Services Team
Dundee Carers Centre
Tel: 01382 200422
Email: [email protected]
Payroll Resource Guides
To help support you as an employer and your PA, the Payroll Service has created 3 resource guides to help get you started.
Our new guides cover essential topics such as payslips, pensions, and employer obligations, breaking down complex information into easy-to-understand guides.
What's Included in the Guides?
- Understanding Annual Leave
- Completing Timesheets
- Understanding Your Employer Costs as a PA Employer
- Understanding Your Payslip
- Understanding Your Pension Options
- Pension Obligations as a PA Employer
